Create a document for downloading

How to save a document in the correct format for downloading

When saving a document to ensure it it provided ina format that will provide as many people access to it you will need to follow the instructions below.

PDF  |  Word | MS Excel | How to make a Word/Excel/PDF available as a download

How to create a PDF (Portable Document Format) document

You will need specialist software to do this.  You can convert any document to Adobe PDF using Adobe Acrobat 5.0 software and some desktop publishing and design packages.

Word

In the toolbar select File. 

From the drop down list select Save as.  Ensure you name the document in lower case with no spaces or punctuation.

In the field Save as type click on the drop down arrow on the right of the field and from the menu select either Word 6.0/95 (*.doc) or Rich Text Format (*.rtf)

Then click on the Save button.

MS Excel 5

In the toolbar select File. 

From the drop down list select Save as.  Ensure you name the document in lower case with no spaces or punctuation.

In the field Save as type click on the drop down arrow on the right of the field and from the menu select Microsoft Excel 5.0/95 Workbook (*.xls)

Then click on the Save button.

How to make a Word/Excel/PDF available as a download

To make a document visible as a download on the web you will need to publish it onto the live server.  To do this you will need FTP (File Transfer Protocol) software to enable you to upload the document.  If you do not have this facility please talk to the Hantsweb Team.

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